HEKS/EPER, Swiss Church Aid, supports projects designed to combat hunger, poverty and injustice in over 30 countries on four continents. HEKS/EPER also provides worldwide humanitarian assistance for victims of natural disasters and armed conflicts and supports the Church's diaconal work in Eastern Europe and the Middle East. In Switzerland, HEKS/EPER champions the rights and causes of refugees and socially disadvantaged people. Through its development and social policy work in the fields of climate justice, access to land and food, migration, and integration, HEKS/EPER strives for systemic change - globally and in Switzerland.
Since March 2022, HEKS/EPER is working with humanitairan aid projects in Ukraine. The Senior Grants Manager is the focal point for proposal development, donor reporting, grants information management and grants management capacity-building efforts. The Senior Grants Manager also supports programmatic and budgetary monitoring, compliance with donors and internal HEKS/EPER rules and regulations. The Senior Grants Manager will work closely with the Senior Program Coordinator and will report to Country Director in link with the headquarter.
Therefore, we are looking with starting as soon as possible or by arrangement for a proactive and experienced:
Senior Grants Manager, Ukraine, 100%
Your main responsibilities:
- Submit high quality donor reports (narrative and financial) according to HEKS/EPER and donor regulations. Ensure all required documents are included and complete
- Collaborate with the Program and Finance teams to develop standard reporting templates and tools
- Raise compliance issues with supervisor and/or the concerned department with the HQ.
- Lead grant opening meetings, quarterly grant review meetings, and grant close out meetings
- Lead management meetings, including monthly review of monthly budget reports
- Oversee the spending plan monthly updating process in coordination with finance and programs counterparts
- Keep supervisor and HQ informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances.
- Be able to actively mitigate risks through proposing remedial solutions in consensus with department heads
- At the request of the Country Representative, you represent the organization locally to donors, NGOs, International Organizations and local authorities, and reports interview findings to the HoM or the PC
- At the request of the Head of Delegation, you participate as an active member in internal coordination meetings.
- Oversee partners’ programmatic and financial reporting
To be successful you bring:
- Professional diploma or university degree in Business Administration,or related topics
- Previous experience with an NGO is mandatory
- At least 3 years of experience in a similar position
- Advanced IT knowledge (hardware and software, Microsoft Office, Internet)
- Knowledge of SAGA
- Fluent in English (written and spoken), Russian will be an asset
- Excellent editorial quality
- Excellent knowledge of english (written & spoken)
- Knowledge of project management
- Excellent reporting skills
As well as the following specific « professional » competencies:
- Ability to be assertive, when necessary
- Ability to analyze (judgment, practicality) and to synthesize
- Ability to adapt
- Organization, discipline, and compliance with deadlines
- Outstanding ability to listen and negotiate
- Good interpersonal and communication skills
- Calm and composed
- Ability to work under stress in general, and in emergency situations in particular
What you can expect from us:
- An international position with a duty station in Dnipro, Ukraine
- An opportunity to make a difference in this world
- An interesting and challenging position
- Duration 6 months (possible extension)
- Competitive salary
- Accommodation provided by HEKS/EPER
- R&R after 3 Months
- Insurance package
How to apply
Would you like to join the HEKS/EPER team? We are looking forward to your complete application in English (CV, Cover letter and certificates) exclusively via our online portal.
Senior Grants Manager, Ukraine, 100% (refline.ch)
Interviews will be held on a rolling basis. HEKS/EPER reserves the right to select a candidate prior to the deadline.
For further information about HEKS/EPER, please consult our website https://en.heks.ch/.